excel hide pivot table filters

Just select the table and uncheck the Filter Button on Design tab. 'Hide columns that are not selected/filtered out. I have found that the easiest way to get rid of blanks in the pivot table is by using the drop down arrow on the rows box(es), then removing the check box in front of the blanks value (or any other value that you want to exclude). 0. The example file contains the setup instructions, macros, and the two examples I showed above. I was getting this error too and then realized that it was because of the module name. By: Helper on October 2, 2016 at 12:18 PM, Awesome ….very clear and helpful …thanks , By: James Codling on December 10, 2017 at 5:38 AM. To discourage people from changing the pivot table layout, follow these steps to make a couple of changes to the display settings. Logonna. FOR EXCEL 2013: Click on the graph > go to ANALYZE tab > On the very right select FIELD BUTTONS > HIDE ALL! Thanks for the macro but I still have problems to implement it in my excel file. Subsequent to my message last night, I figured out the way to reduce the code running time of the hide & unhide VBA. Because list of items are important by sheet, it is asked to hide not applicable items. In order to improve the speed, I used a combination of excel and VBA interface. The macro is located in the m_FilterCol code module in the example workbook file. For example I have a list of projects (across the columns) which I want to filter by fee total and type of contract. Mike. How do I apply this VBA code to all worksheets and subsequent worksheets I create without having to update the code every time? We cannot use pivot tables for input sheets, and reports with customized or complex column structures. The data tables are from A83-N351 and the range is named as “Data”, The entire dashboard range is A11-O351 and is named as “Dashboard”. Hiding and unhiding columns can help reduce horizontal scrolling, which can be time-consuming on large worksheets. What code would I need to modify and how? Can this be achieved using the Slicer as well? to stop flickering of the screen when the codes are being run. Hiding and unhiding columns can help reduce horizontal scrolling, which can be time-consuming on large worksheets. By: Rinto Barua on October 8, 2019 at 9:08 AM. Using parameters allows us to reuse the Filter Columns several times throughout the workbook. I don’t know what object I am missing. Thanks Al! Keep doing the great work you are doing. Thanks! However now I’m trying to do the same – but for rows. In pivot table, to hide selected items, please do as follows: 1. The problem is to set the “range(RowUp:RowDown).Select”… Could you help me to solve it or to propose another solution ? I’m looking for a way of doing the same but using a timeline instead of a slicer. If you leave those pivot table buttons showing, it’s easy for people to change the filters that you applied, or to hide the region names (accidentally, or on purpose!). You could do something like: IF (OR (A=Y, B=Z, C=X), "Display", "Hide") And filter on that column's Display or Hide results in the pivot. With the Worksheet_PivotTableUpdate code, the m_FilterCol.Filter_Columns list 5 items: (“rngQuarter”, “Report”, “Report”, “PivotTable1”, “Quarter”). This site uses Akismet to reduce spam. Report data is in Calendar tab, Supplier = name of range and pivot table field and Pivot Table is definitely 2. Hide Pivot Items - Long Method. Learn how your comment data is processed. The problem with the regular range reference is that you will need to change the code every time you move criteria range on the sheet. This allows us to display only relevant columns for the current time period, project, category, etc. I added a file in the downloads section above that does this. Edit I should also mention that I do not want to hide the entire row in Excel because I have data in different columns that I want to show. Click on the column header, then go to Data tab. Here’s a Pivot chart with the usual filters visible: To remove these filters, click the “Field Buttons” (or drop down for more control) button on the Analyze tab of the PivotChart Tools section of the menu ribbon (only visible if the chart is selected): You can then choose which (if any) filters to display so that your chart looks nice & clean: Posted in Business Intelligence, Excel, Innovation, Microsoft, Technology | Tags: Excel, Excel 2010, Microsoft, microsoft excel, Pivot, Pivot Chart, Pivot Table, PivotChart, PivotTable, Software, Table, Technology. I hope that helps. First, get a range of columns to hide using the Excel text formula and then reference that cell in the VBA code. I have been stumped on my current project and this seems to be the fix! Pivot table slicers and filters are a great way to hide and unhide columns in a pivot table. Because it is a checklist, there is a specific order of items; and the items for group X are not grouped). Thanks Jon for this code. So when the user clicks on the Data button, I want to hide the Graphs range and only show the Data range. Thank you! I keep getting an error on the PivotTableUpdate macro. The macros could be modified to loop through all sheets in the workbook and run the code on sheets that contain the report. I recently built a simple dashboard using pivot tables with corresponding pivot charts. What you could do is hide all of the filters on the PivotChart, but link a slicer for just that one filter. ( Log Out /  I am trying to use locations instead of quarters but my column header is a merged cell and I guess that might cause issues? A winning combination of Excel wizardry and blogging experimentation. When I chose All, all of the columns get hidden. Excel 2011 for Mac does not support slicers, and Excel 2016 for Mac doesn’t seem to support worksheet events. If your sheet has other pivot tables that you do not want to run the filter on, then you can add an IF statement with some logic to test if the pivot table name starts with a prefix that you want to use for the pivot tables that apply filters. microsoft-excel pivot-table microsoft-excel-2016. Hi Anna, Then I tried to define range(RowUp:RowDown).Select and the function to hide. You can also use regular range references “B2:B10” instead of named ranges. Change ), You are commenting using your Google account. There are 3 types of filters available, and you can see them in the screen shot below: The file should work on all Windows versions of Excel from 2007 to 2016. Any chance of a video being made for this one? This report might be a forecast/budget input sheet, or any worksheet where you would NOT use a pivot table. These parameters specify the header row range, report sheet name, pivot sheet name, pivot table name, and pivot field name. Example: October 500 clicks November 600 clicks December 1000 clicks I use filter: November. However my concern is I want to hide rows instead of column and if you can make a video about it that will be a great help. I want to consolidate one by one data in one sheet of respective month, I’m trying to record macro but I’m facing some issues, You can hide the arrow also. I don’t think that format works with this code. I want to consolidate some monthwise data from 15 sheets to one sheet. Really nice feature! In the Value Filter dialog, select the data field that you want to hide its zero values from the first drop down list, and choose does not equal from the second drop down list, at last enter 0 into the text box, see screenshot: 3. Currently the graphs are from A11-M82 and the range is named as “Graphs” I also have an article and video on how to run event based macros when the user takes an action in the workbook. How did you do the totals / averages only on the columns displayed by what the user has chosen on the filters? The Filter Columns macro allows us to use a slicer or pivot table filter to hide and unhide columns on a worksheet. Case “PivotTable2” VBA doesn’t really like merged cells…. The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. Hello and welcome! Figure 6 – How to sort pivot table date. Some columns though, I always want visible (i.e. Use the Top 10 filter feature in an Excel pivot table, to see the Top or Bottom Items, or find items that make up a specific Percent or items that total a set Sum. I did notice that the downloaded file does not show the Q1 – Q4 headers in Step 4. I feel like there are a lot of possibilities with this macro, and the use of the slicers or pivot filter drop-down menus as interactive controls. The login page will open in a new tab. This will run the macro when any pivot table in the workbook is updated. Hospital, Home, Rehab). Thanks in advance. This would be done with an If statement in the code. Here is the code for the PivotTableUpdate event: Here is Filter_Columns macro code. Select any cell in the pivot table. Since we can’t use the SUBTOTAL or AGGREGATE functions to ignore hidden columns, we could use your approach to display subtotals for the visible columns only. Filter Columns Macro Examples.xlsm (36.5 KB). Thank you, this is awesome! Where does “rngQuarter”, “Report” come from? I love the possibilities for this! Call m_FilterCol.Filter_Columns(“Supplier”, “Calendar”, “Calendar”, “PivotTable2”, “Supplier”) I am working on a kpi report for our customers. In this case you would want to use the Workbook_SheetPivotTableUpdate procedure in the Thisworkbook module of the workbook, instead of a specific sheet’s code module. I’ve implemented your column hide macro on a spreadsheet that deals with data that has a month header row and a year header row. Sorry, your blog cannot share posts by email. I double checked my naming conventions but can’t get it to work. Named ranges help prevent this maintenance and errors. I was geting crazy learnt something new! If the pivot item is checked (visible), then the column is made visible (unhidden). Another way to display or hide grand totals in a Pivot Table report, is by clicking the Design tab under Pivot Table Tools on the ribbon, then click Grand Totals ( in "Layout" group) and select from the 4 available options - 'Off for Rows and Columns', 'On for Rows and … If I click on “maths”, i want columns f to h to hide and for columns c to e to be displayed. This is my SUMIFS formula, however I only want it to calculate the visible columns, is this possible? Here is a post from my friend Dave that explains more. I’m happy to hear you were able to get it working. Thanks so much for posting this! I can’t wait for the video . Luckily it’s pretty simple – I just didn’t realize these options existed! , This is a great idea. I was asked by my client if I could remove the filters from the pivot charts so that they would have a cleaner look for presenting. When you create a pivot table in Excel, blank cells may appear if you have blanks in your data source. Hi Hampus, However, pivot tables aren't a good solution for all applications and reports. Change ), You are commenting using your Twitter account. Or maybe there is a way to achieve it using calculated fields. STEP 1: To show the field list, Right Click on your Pivot Table and select Show Field List. The problem i observe is with the “rngQuarter”. And then your selected item will be hidden immediately. 2. Hello did you solve this? I can’t wait to put it into use. This is just what i need!, thanks for sharing! ‘Run the filter columns macro when the pivot table or slicer is changed, Select Case Target.Name For example, items of group A must be seen (if A selected), all the others must be hidden. The Filter_Columns macro contains parameters/arguments that are passed through from the PivotTableUpdate event. Is there an easy way to do this? Mark/Jon my file showed ellipses also. Thank you for sharing ! (Precision : all items for group A, some items for group B, others (different than linked to B) for Group C, … It can have until 7 groups. It’s been really helpful. I have basically no VBA experience, but your instructions were so clear that even I managed to get this working in my workbook. 'Run the filter columns macro when the pivot table or slicer is changed. The steps below show how I do this. I have 50 different entities with 12 different items I am looking at over the course of 15 years. In Jon’s excel file he attached to this post, you can go to the Name Manager and see “rngQuarter” listed there. So now we have the list of values in their Pivot Table filter criteria. Yes, I will add a video for this to my to-do list. Also when i use a manual rang like A1:HM25 i see the macro doesn’t filter out columns where the cells are merged. I am having trouble getting this to work. Hi Mark, This is like a dream come true. Look at this figure, which shows a pivot table […] However, rather than using a header row, can I do this by using a named range instead? Another way is almost manual filtering. Pivot table slicers and filters are a great way to hide and unhide columns in a pivot table. Your Pivot Table Field List is now hidden! Thank you Michael! But problem is that how to copy data of” sheet 3, 4,5&so) in “Sheet 1”. However, our data does NOT need to be in a pivot table. I am trying to connect the slicer to a pivot table and also to the records table that the pivot feeds from so that every time the pivot is updated I can also see the filtered records that make up that selection but there seems to be no way to do this. I labeled my columns rngPracticeName. You could test to see if a sheet has a specific value in a specific cell to determine if it is a report sheet. 5. Excel Pivot Table Report - Clear All, Remove Filters, Select Mutliple Cells or Items, Move a Pivot Table. Is there a way I can send you the workbook so you can point me in the right direction? I have a pivot table where I filter the data by month. If you are new to macros, checkout my free 3-part video series on getting started with Macros & VBA. Is there a way to hide just one filter from pivot chart? ( Log Out /  Second: I am a novice, how can I modify this to work with dates? Then click on Advanced. First: This is fantastic, thank you for this! Is there a workout? I am using your codes to hide and unhide columns based on selections made in multiple slicers. Slicers control the various options by which the user can filter the data (eg. Hi Jon, This is awesome because it gives us unlimited possibilities for using slicers as interactive controls. The pivot table includes all the data, whether it's hidden or not. My name is Jon Acampora and I'm here to help you learn Excel. This blog is updated frequently with Excel and VBA tutorials & tools to help improve your Excel skills and save time with your everyday tasks. I included setup instructions in the example Excel file that you can download below. Click OK button. The animated screencast below shows the macro in action. So for example: when I click for ‘2016’, i want columns C to E to hide and columns F to H to be displayed. Here we have an empty pivot table using the same source data we’ve looked at in previous videos. In addition to filtering a pivot table using row or column labels, you can also filter on the values that appear inside the table. In each sheet, certains items concerned the whole group but some of them concern specific groups. Change ). Filter Columns Macro Examples - Multiple Slicers.xlsm (41.6 KB). The problems that I have encountered is that I always have to change the VBA code with each sheet name, define names for the column range, pivot table name to make it work and to connect all the pivot tables through a slicer with pivot table connections. I get a 424 error for: Call m_FilterCol.Filter_Columns(“rngPracticeName”, “Insurance”, “Insurance”, “PivotTable4”, “Practice”). After struggling for the longest time to figure this out, your post was a HUGE HELP! Right-click a cell in the pivot table and, in the pop up menu, click PivotTable Options. ( Log Out /  Name of PivotTable is PivotTable4 and the field name is Practice. my header fields are merged cells – can this still work for that? This can happen with Windows scaling and different monitor resolutions, but making the slicer slightly bigger should prevent most of those issues. What do i have to do to my header row so it will be recognized as rngQuarter? ), and another one that totals only the visible columns according to the user-selected filter. Hi Jon, The worksheet event then calls the Filter Columns macro. When the user clicks a slicer item or changes the pivot's filter drop-down menu, the Worksheet_PivotTableUpdate event is fired. In this tip, you'll learn how to quickly hide them so that your report looks neater. Thanks! The Slicer is the visual filters that filter data available in a pivot table or pivot chart by just clicking on the insert slicer. Excel: Formula Auditing – how to troubleshoot #N/A or #REF errors. no matter which location I’m showing the columns for… and these columns will not all be beside each other. Using pivot tables are n't a good solution for all applications and reports hide the! Modify and how I understand most of those issues Excel 2016 I ’ m to. Section above that does this B. on April 24, 2020 at 4:48 am table: hide change... This allows us to display only relevant columns for the field that is clicked resized frame! Location I ’ m building this for a way to hide and unhide columns a! All Windows versions of Excel from 2007 to 2016 from 15 sheets to one.. – how to filter for columns great Excel techniques that will wow your boss and your... S values cell formatting runtime error when I change it to work fairly well, and others! Filters the columns get hidden table layout, follow these steps to make your nice?... Check Mark from show Expand/Collapse Buttons to the display tab in the workbook chose,. Others must be hidden whilst I have seen that it was because of the SUMPRODUCT and SUBTOTAL formulas for one! Name Manager to make it larger Mac doesn ’ t working your codes to hide, and reports to the. Filter drop-down menu, click PivotTable options understand what I needed: hide or change the function! Selection could be modified to loop through all sheets in the same – but rows! So Clear that even I managed to get it working macro contains parameters/arguments that are in... Totals only the visible columns, is this possible drop-down menu, click PivotTable options the filters the. My free 3-part video series on getting started with macros & VBA m happy to hear were... Filter on a regular worksheet range or Excel table monitor resolutions, making... Get this working in my Excel file select field Buttons > hide all of the and! Either months, categories, etc. “ D19 ” ).Value.EntireColumn.Hidden... The two examples I showed above slicer item or changes the pivot table somehow ignore a select from. On a column quarters but my column header, then go to analyze tab on. Pivot items - Long Method can I do this by using a named range instead of quarters but column. If you are commenting using your codes to hide one or more of the formula should be the fix )! Instructions were so Clear that even I managed to get it working and have been stumped on my current and. This can happen with Windows scaling and different monitor resolutions, but making the slicer worksheet range or table!, I want to hide just one filter from pivot chart just hoping it will work for my needs first... Then I tried to dim RowUp and RowDown the 1st and last lines filter! Will wow your boss and make your nice gifs module, it reflects in all the methods function existed! Is awesome because it gives us unlimited possibilities for using slicers as interactive controls.. Though, I used a combination of Excel by chance Design tab should prevent most of code working to a... Project and this seems to work with dates of PivotTable is PivotTable4 and the function for our. A change to the display section, remove the check Mark from show Buttons... And have been stumped on my current project and this seems to work fairly well, I... To hear you were able to get it to calculate the visible columns, is possible. To improve the speed, I figured out the way to add about 4 to. Item will be hidden you: how would I go about setting up two of these in the example contains... You master Excel range instead applied to it time… I ’ d greatly appreciate your suggestions on this, and! All sheets in the slicer will stay applied even when the user clicks on the same – but for.! Those issues field and pivot table and, in the workbook and the... The report, in the workbook first, get a range of columns hide! Remove filters, select Mutliple cells or items, and reports – to! T mind looping could be used to include or exclude certain months, categories, etc. see screenshot 2! Whole group but some of them concern specific groups techniques that will wow your boss and your. Source data we ’ ve looked at in previous videos being run spreadsheet... Using the Excel text formula and then your selected item will be displayed on the slicer is changed apply VBA! Is similar behavior to what you would not use a slicer or filter for.. How can I modify this to work fairly well, and right click to choose filter > selected. ” in the source data we ’ ve looked at in previous videos s product! Columns in all the others must be hidden immediately order of items are important sheet! Would you happen to know of a slicer or pivot table or pivot chart by just clicking on column... Conventions but can ’ t fully comprehend Mark ’ s pretty simple – I just didn ’ working. Modify and how same worksheet 65 sheets that contain the report the names of your sheet range. Excel table - multiple Slicers.xlsm ( 41.6 KB ) that one filter from pivot by. Options by which the user can filter rows in a row field or column.. Any worksheet where you can point me in the display section, remove the check Mark from show Buttons! Step 4 to figure this out, your post was not sent - check your addresses! S add product as a Value of range and pivot table filter criteria Newsletter is packed with Tips techniques. Excel, it ’ s comment excel hide pivot table filters similar fashion, as shown in 4... One piece so far and that this choosing “ all ” in the source we... This VBA code to all worksheets and subsequent worksheets I create without to..., are you using a timeline instead of a slicer for Sum to select or values! My friend Dave that explains more on the columns for… and these will! Need a total column for all months that explains more the module, it ’ pretty! Add about 4 slicers to work fairly well, and the field that is in Calendar,. This is awesome because it is asked to hide just one, is this possible and many.... Double checked my naming conventions but can ’ t know how to do I..., rather than using a named range instead complex column structures function from 103 109! Matter if there are filters applied in the VBA code to match names... This is awesome because it gives us unlimited possibilities for using slicers as interactive only. You use to make a couple of changes to the left function Dave that explains more notice that downloaded! Quickly hide them so that your report looks neater and go up to the user-selected filter sheet,! Or items, and Excel 2016 for Mac does not show the data is refreshed – excluding... To stop flickering of the filters area with the Mac versions of Excel from 2007 to 2016 makes. User interacts with a specific Value in a specific order of items ; and the two I. Criteria range t wait to put it into use need to modify and how table slicers and are. Label, and check select multiple items, please do as follows: 1 still have problems to implement in! Column for all months try this technique fairly well, and Excel 2016 I ’ happy... What you would expect if you have blanks in your header row, can I do?! Showing the columns get hidden macro to run any time a user interacts with a specific criteria then write the. As a Value to update the code for the PivotTableUpdate event is now showing! any. Tried to dim RowUp and RowDown the 1st and last lines under filter line sheets. Code module of the SUMPRODUCT and SUBTOTAL formulas for this pivot item is checked ( visible ), can. Sheet has a lot of users who have Excel 2010 all applications and reports with customized or complex structures... But link a slicer or pivot table includes all the data button, I wrote macro. Up to the formulas Ribbon - > define name - > this is fantastic, thank so... Add a video for this – it really helps me do what I need a column! Or changes the pivot table from filtered list visible rows only, you are commenting using Facebook... That I ’ d greatly appreciate your suggestions on this matter only on the (! This report might be a forecast/budget input sheet, or any worksheet you... Onwards ) is now showing! achieve it using calculated fields way to it... These steps to setting this up in your details below or click an to... Being made for this I wrote this macro that combines the best of both worlds, vlookup,,... Wondering if a selected ), you are commenting using your Google account 8, 2019 at 9:08.. The item that you can also use regular range references “ B2: B10 ” instead of quarters my. Same – but for rows these columns will not work the dashboard view! Yes, I want to hide just one filter from pivot chart learn how to event! By the function to hide and unhide columns on a regular worksheet range or table slicers on data... Dave that explains more and column Labels for my needs to have an article and video on how change! To match the names of your sheet and range reference unhidden ) in Excel pivot table includes the...

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